CONDITIONS OF HIRE
The conditions of hire as set out below shall remain in force until such time that the Hire Period has been completed. Should the Hirer cease to work for or be employed by the Organisation before the Hire Period has been completed then the Hirer shall immediately advise the Manager that he no longer acts as Hirer for the Organisation and the Organisation will immediately provide a new Hirer authorised to sign a new Conditions of Hire Agreement. Failure to provide a new Hirer may result in the Hire Period being cancelled by the Manager.
All correspondence should be addressed to Buckshaw Village Sports Facilities, New Inn Farm, Dawson Lane, Leyland PR25 5DB
BOOKINGS AND PAYMENTS
Organisations must make an application in writing on the appropriate form, which may be obtained by telephoning the bookings line (at least 28 days before the date required for hire). Seasonal Block Bookings may not exceed the period specified by the Company. The Company reserves the right to refuse any application for any hiring. Please note that all bookings are of 55 minute duration in any hour.
The Hiring Fee for use of facilities shall be determined by the Company. The Company reserves the right to alter charges without notice up to the time of confirmation of the booking by the Company.
The manager will advise the Hirer of the maximum number of admissions that will be allowed for any event. Under no circumstances will the Hirer or Organisation allow the maximum number of admissions to be exceeded. Any person may be required to produce evidence of membership of an organization using the premises. If such evidence cannot be produced, a separate admission fee will be charged. The Manager may refuse the admission of any person or may require any person to leave the Centre without giving a reason for doing so, whether or not that person is a valid member of an affiliated organization hiring the facilities.
Organisations will be invoiced for the Hire Period as specified by the Manager. Payment must be made within the time specified when making the booking. This will be confirmed on the sales invoice. Payment will be required prior to the Hire Period beginning.
CANCELLATION BY HIRER
If a hire period is cancelled by the Hirer or Organisation for any reason then the following rebates on the hiring fee will apply. For a cancellation within seven days or less before the Hire Period 100% of the total hiring fee to be paid. For a cancellation between eight and fourteen days before the Hire Period, 50% of the total hiring fee to be paid. For a cancellation between fifteen and twenty eight days before the hire period, 20% of the total hiring fee to be paid. For a cancellation twenty nine days or more before the hire period, no cancellation charge will be incurred. Repayment of booking fees will be provided if the cancellation is made in writing to the correspondence address.
CANCELLATION BY BUCKSHAW VILLAGE SPORTS FACILITIES
The Company reserves the right to cancel any Booked Period or Hire Period and to end a Hire Period at any stage during it. The Hiring Fee already paid in respect of any period cancelled or terminated will be refunded. The Company will not be responsible for expenditure undertaken or loss incurred, by the Hirer in connection with a cancellation or termination. The use of certain facilities during the Hire Period may be prohibited and/or varied by the Company at any time and for whatever reason.
EQUIPMENT TO BE BORROWED OR HIRED
The Hirer shall agree with the Manager, not less than 14 days to prior to the Booked Period the equipment required to be used during the Booked Period. If available, the Company will provide the equipment at the applicable rate of hire. Should the Company be unable to provide the required equipment, the Hirer may with the Managers agreement be allowed to bring their own equipment to the facilities in which case use of that equipment will be the sole responsibility of the Hirer.
DAMAGE TO OR LOSS OF PROPERTY
Unless caused by its own negligence the Company accepts no liability for damage to, or loss of, any property or articles or things whatsoever, place or left in the Centre or any part thereof, by an organization, or member of any organization, or any individual attending any minor or manor event.
PORTABLE ELECTRICAL APPLIANCES
No portable electrical appliance is to be brought into the facilities and used without prior agreement with the Manager. Any such appliance must have been inspected beforehand in accordance with current institution of Electrical Engineers Regulations and bear a dated sticker, or other endorsement to that effect.
PROPERTY LEFT AT THE VENUE
The Company may remove and store any property left by the Hirer after the termination of the booking, If after receiving notice, the Hirer fails to collect the property within 7 days, the company may dispose of the property without further notice to the Hirer.
The Hirer shall on demand pay to the Company, the reasonable amount incurred by the Company in repairing or replacing as appropriate together with the Company administration fee of 10% of the repair or replacement cost, any damage to the fixtures, fitting apparatus, equipment, furniture or other contents thereof by a person participating at the invitation of the Organisation in the use of the facilities or premises (fairwear and tear excluded) The amount of such damage shall be certified by the Company whose decision shall be final.
The Hirer shall indemnify and keep indemnified the Company against all claims, demands, action or proceedings in respect of death of, or injury without limit to any person or damage to or direct of indirect loss or damage of property belonging to any person during the course of, or in consequence of the hiring unless caused by the Company’s negligence.
FIRST AID INCIDENT OR OTHER EMERGENCY INCIDENT
In the event of an accident, incident and/or injury, the Hirer will alert a member of staff at the facility. The appropriate action will be taken and recorded in accordance with the Company’s current procedures.
INSURANCE BY HIRER
The Hirer shall at its own expense take out third party liability insurance with an insurance company of repute to cover loss of or damage to property (whether the Company’s or belonging to an individual) injury or death of any person caused by the Hirer’s negligence during the Hire Period or in connection with it. The Hirer will provide to the Company, at the time of signing the conditions of hire, a copy of the relevant insurance policy or certificate by way of confirmation that this insurance has been arranged. The amount of cover required may vary from time to time, and may be set by the Manager of the premises. The Hirer will be notified of the sum involved for the Centre concerned, with the notification of hire charges. The sum will be not less than �5 million. The Hirer is notified that the Company’s insurance does not extend to property brought onto the premises in connection with the Hire., in respect of fire, theft, loss or any other damage. The hirer should make a separate insurance arrangement in respect of such matters.
The Hirer shall not display any notices or decorations (internal or external) without the express permission of the Manager.
Alterations to fittings � the Hirer shall not alter or interfere with any equipment or fittings of the facilities or structure thereof.
RULES FOR USERS
The Hirer will do nothing to undermine the published rules for users of the Facilities, for example in regard to vehicle parking, smoking, required activity dress and access by animals. The Hirer will use his/her best endeavours to inform all those involved in the use of the premises during the Hire Period of these rules and to encourage compliance with them. The Hirer accepts that the Manager reserves the right to exclude from the premises anyone breaking such rules and/or causing nuisance to other users of the centre of those in nearby premises.
VACATION OF PREMISES
The Hirer must ensure that the hired part of the facility and any equipment used is left clean and tidy and that the equipment is left in the same condition as found at the end of the period of sue. The Company reserves the right to levy an additional cleaning charge should the premises be left in such a condition as to necessitate unreasonable extra cleaning. Damage to equipment will be charge to the Hirer at the cost of repair plus a 10% administration fee as set out in damage caused. If damaged equipment cannot be repaired then the full replacement cost will be charged to the Hirer.
HEALTH & SAFETY
The Hirer agrees to comply with the risk control measures that form part of the risk assessment for the premises, under the Management of Health and Safety at Work Regulations 1992. These measureS include minimum qualifications for those leading, teaching, coaching and/or supervising activities and compliance with the rules and advice of relevant governing bodies for particular activities.
BREACH OF CONDITIONS
The Hirer shall be responsible for ensuring that the Conditions of Hire are compiled with, by all persons using the Centre arising out of or in consequence of hiring. In the event of the Hirer breaching any of the conditions of hire, the Company may at the Manager’s discretion cancel the booking and all future bookings. The Hirer shall remain liable for all charges, including cancelled future bookings.